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General Ledger Transaction Look-Up

The general ledger transaction look-up provides general ledger detail information at the territory level. A general ledger number can be clicked on to view all transactions that comprise the balance of the general ledger number for any given period.

Note: Roll-up totals displayed at the organization level will not reflect transactions for subordinate entities that make up those totals.

To Look-Up Transactions on a General Ledger Number

  1. On the Primary menu, click ORGANIZATION.
  2. On the organization tab, click the territories tab.
  3. In the territories tab, click the Details icon next to the territory desired.
  4. On the territory tab, click the accounting > general ledger tab. The chart of accounts tab is displayed. In the GL# column, notice that the general ledger numbers are active links.

  1. In the GL# column, click on any general ledger number (with a balance) to view the transactions on that general ledger number. The Account Detail screen is displayed showing all transactions affecting the general ledger number balance for the general ledger account selected.

Note: Multiple use of the general ledger number within a transaction will display as a single item with a grand total amount for all items.

  1. In the Account Detail screen, click the Details icon. All posting entries will be listed for the transaction selected.

  1. On the navigation toolbar, click Return To GL Account Details. The Account Details screen is again displayed.
  2. In the Account Details screen, click the Linked Transactions icon. All transactions linked with the GL Transaction ID selected are displayed.

On the Linked Transactions screen, transactions will be listed according to the Transaction Type. The following table shows the Transactions Types that may be listed:

  Accounts Payable Deposit Disbursement Invoice Journal Entry Receive Payment Reconciliation
Accounts Payable No No  Yes  No  No  Yes  No 
Deposit No  No  No  No  No  Yes  No 
Disbursement Yes No  No  Yes  No  Yes Yes 
Invoice No  No  Yes  No  No  Yes  Yes 
Journal Entry No  No  No  No  No  No  No 
Receive Payment Yes  Yes  Yes  Yes  No  No  Yes 
Reconciliation No  No  Yes  Yes  No  Yes  No 
  1. In the Linked Transactions screen, click the Details icon to show the related transactions.

  1. Click Return To GL Account Details to return to the previous screen.
  2. Click Return To GL Account Details again to return to the Account Detail screen.
  3. In the Account Detail screen, click any number in the Source ID column to display the associated transaction.

  1. On the navigation toolbar, click Return to Account Detail.

Related Topics

Mandatory General Ledger Numbers